PRESENTATION
Microsoft presentation software (PowerPoint) includes text-editing and graphics tools that can create slides for public presentations. The presentations can be printed, projected, displayed on a monitor, saved, and published as web pages.
How to Start MS PowerPoint Program
- Open the Start menu
- Go to Programs
- Choose Microsoft Office
- Choose Microsoft PowerPoint program
- The MS PowerPoint window will appear
Exploring MS PowerPoint Window
- Title Bar
- Menu Bar
- Standard Bar
- Formatting Toolbar
- Vertical and Horizontal Ruler Bars
- Working Area
- Horizontal and Vertical Scroll Bars
- Status Toolbar
- Task Bar
Understanding PowerPoint Views
- Slide view
- Outline view
- Slide sorter
- Notes pages
Starting a New Presentation
- Open the File menu
- Click New
Exercise 1
Create a new blank presentation.
Entering Text
- Choose the text layout, e.g., title and subtitle
- Click to add title
- Type the title
- Click to add subtitle
Add a Preset Design
- Open the Format menu
- Choose Slide Design
- Choose the design template you want in the Look In section
Adding a New Slide
- From the slide layout dialog box, select the layout, e.g., bulleted list
- Type the title
- Type the details
Changing the Slide Layout
- Open the Format menu
- Choose Slide Layout
- Choose the layout you want, e.g., text and clipart
Entering Drawings
- Double-click on the Clipart placeholder
- Choose the cartoon you want
- Click OK
Moving Through the Slides
- Use the double arrows button on the scroll bar to move to the previous or next slide
- Or press the Page Up and Page Down keys on the keyboard
Deleting Slides
- Move to the slide to be deleted
- From the Edit menu
- Select Delete Slide
Saving a Presentation
- Open the File menu
- Click Save As
Dialog Box Appears
- Choose the location of the file, e.g., D:/
- Type the file name
- Click Save
Opening the Presentation
- Open the File menu
- Choose Open
Dialog Box Appears
- Specify the location of the file, e.g., D:/
- Click Open
Saving an Existing Presentation
- Open the File menu
- Click Save
Closing the Presentation
- Open the File menu
- Click Close or click the X button
Exit MS PowerPoint
- Open the File menu
- Click Exit
Running a Presentation
- Once you have made the slides for presentation, you can run it as a slide show.
- Go to slide 1
- Click on the Slide Show button on the left of the window
Entering a Graph onto a Slide
- Double-click on the graph placeholder
- Highlight all the information in the datasheet
- Press the Delete key on the keyboard to clear all the original data
- Type the sales data for each region as shown in the example
- Click outside the datasheet to return to PowerPoint
- The graph will be displayed on the slide
Changing the Order of Slides
- Click the Slide Sorter view button
- Click on the slide you wish to move
- Hold down the left mouse button and drag the slide to the position required
Creating Notes Pages
- In Notes Pages view, you create notes that you print and use as a guide during your presentation.
- In Slide Sorter view, select the slide
- Open the View menu
- Choose Notes Page
- Type the notes for the speaker
Master Slides
- Open the View menu
- Go to Master
- Choose Slide Master
- Go to the Insert menu
- Choose Date and Time
- Specify other attributes
- Click Apply to All
Drawing Tools
Use Autoshapes on the drawing toolbar to create different objects.
Page Setup
- If you intend to use PowerPoint for anything other than on-screen slideshows, you will need to set the size of the slides you are producing.
- Open the File menu
- Click Page Setup
Printing the Presentation
- Open the File menu
- Click Print
- The dialog box appears
- Specify the printer type/name, number of copies, number of slides/handouts, etc.
- Click Print
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